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Google adds project management features to Docs, and they’re pretty cool

If you’ve ever had to work on a project, you know how important managing the associated tasks can be. But some people do not need a complete project management tool. Of course, Kanban boards are amazing, and some swear by Gantt charts, but in some cases, these tools are just too much.

If this sounds like you, Google has a new feature in Docs that will surely please. This new feature was introduced shortly after Google introduced the People Chips feature (which allows you to easily call other users from a Google document). Shortly after this release, Google started handing it over, so it not only included the ability to tag users, but also to link files, add dates, and more.

Recently, Google took this feature to even higher heights by adding the ability to track project status. With this add-on, you can add projects, select their status, associate files, and add notes. But there is more. You can add both a Product Roadmap and a Review Tracker so you can keep track of where a project stands and track the status of reviews for various tasks.

Combine these two features and you have a fairly solid (albeit basic) project management tool that can be easily integrated into a Google document.

Let me show you how to use this new feature, which works on both the free and paid versions of Google Workspaces.

How to add a product roadmap to a Google document

The first thing you need to do is add a product roadmap to a Google document. This feature allows you to keep track of the status of your various projects.

To add a product roadmap (you can add as many as you want), open a Google Docs document. Position the cursor where you want to add the roadmap and type an @ sign that will reveal a drop-down menu where you can select one of the options (figure 1).

docsproject1.jpg

@ drop-down menu in action on Google Docs.

Select Product roadmap and the object will be added to your document (Figure 2).

docsproject2.jpg

Our product roadmap has been added to a Google Docs document.

You can then type the name of your projects and add related files and notes. You can also change the status of each project as they evolve by clicking on the status drop-down menu for each project (Figure 3).

docsproject3.jpg

Changing the status of a project is easy.

By default, there are three predefined statuses. If you need to add more, click a status in one of your projects and then click Add / Edit Options. In the resulting pop-up window (Figure 4), click New option to add a new status, or you can edit one of the predefined statuses.

docsproject4.jpg

Adding a new status to the project schedule.

You can also add a review tracking to your document, which makes it easy to track reviews of project assignments. This option only includes fields for reviewer, status and notes (Figure 5).

docsproject5.jpg

The Review Tracker object is added to a Google Docs document.

You can add new statuses to the Review Tracker object in the same way you did for Project Roadmap.

And when you run out of rows, right-click on the bottom row and select Insert Row Below (Figure 6).

docsproject6.jpg

Adding new rows to the project roadmap.

These new features will not change your world, but they certainly allow you to keep track of how a project is progressing without using a complete project management tool, and all from the convenience of Google Docs.

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